INSTRUCTIONS FOR FILING OF APPLICATIONS
BOARD OF ADJUSTMENT
PLANNING BOARD
Please review the following instructions carefully before you file your application. A failure to follow the checklist or to provide required documentation will delay your application and hearing.
Your initial submission must include your original signed application plus one copy along with two signed and sealed site plans, be sure that all owners and applicants sign where requested.
Your filing fees shall be submitted on a separate check from your escrow review fees. Any unused escrow funds will be refunded to you after your application is completed; you may be asked to deposit additional funds to your account should it become depleted during the application process. County filing fees should be mailed directly to the County.
You must obtain tax certification from the Tax Collector and the list of property owners within 200 feet of your site from the Tax Assessor. All taxes and assessments on the subject property must be paid up to date.
The Planning Department will review your application after submission. Within forty-five (45) days you will receive a written notification advising you of your application status. If your application is deemed incomplete, the notice will advise you in what manner it is deficient. When all missing items are submitted or necessary corrections are made, the application will be scheduled with the Board.
You will find attached to this instruction sheet the specific checklist for your application, information about legal notices and a sample format. We hope that this information is helpful but recognize that you may have many questions. Please do not hesitate to contact the Planning Office at 973-897-0325 for any further information or clarification, and I will be happy to assist you in any way possible.
Linda Zacharenko
Planning/Zoning Coordinator
COVER SHEET
(Please attach this sheet to your application)
APPLICANT__________________________________________________________________
BLOCK________________________________ LOT(S)_____________________________
ADDRESS OF PROPERTY_______________________________________________________
BRIEF NARRATIVE DESCRIPTION OF PROPOSED DEVELOPMENT:
______________________________________________________________________________
______________________________________________________________________________
Check Application Type
of Application
Requested at this time (Notice
requirements)*
_____________________ Appeal of Administrative Decision
Interpretation or Statutory Referral (A&B)
_____________________ Dimensional Bulk Variance (A&B)
______________________ Flood Variance (A&B)
______________________ Use Variance (A&B)
______________________ Conditional Use (A&B)
______________________ Minor Subdivision (none)
______________________ Major Subdivision Preliminary (A&B)
______________________ Major Subdivision Final (none)
______________________ Minor Site Plan (none)
______________________ Site Plan Preliminary (A&B)
______________________ Site Plan Final (A&B)
* (A) Personal notice or notice by certified mail to owners of property within 200 feet of the boundary of the property at least 10 days prior to the hearing date set by the Board.
(B) Notice of a public hearing to be published in the official newspaper at least 10 days prior to the public hearing.
ALL PLANS MUST BE FOLDED TO NO LARGER THAN 9” X
12” IN SIZE. ALL PLANS MUST BE
NUMBERERED CONSECUTIVELY AND STAPLED TOGETHER INTO SEQUANTIAL SETS. PLANS WILL NOT BE ACCEPTED UNLESS THEY MEET
THE ABOVE CRITERIA.
REQUEST FOR LIST OF CERTIFIED NAMES AND ADDRESSES
I hereby request a certified list of names and addresses of property owners to whom the applicant is required to give notice pursuant to the Municipal Land Use Law for property located at:
______________________________________________________________________________
know as Block____________________Lot_________________on
the Tax Maps of Pequannock
Township. I understand that the Township
shall supply me with such list within 7 days.
Date:______________________ Signature________________________________________
Telephone_______________________________________
Check One: _______ List will be picked up
_______ Please mail list to: ____________________________________________
____________________________________________
____________________________________________
Paid: Cash________
Check_______ No, __________
Gave to Township Clerk_______________
(date)
Block__________Lot___________
Application___________________
P.B.___________ZBA__________
TAX AND ASSESSMENT PAYMENT REPORT
Under provisions of New Jersey Statues, N.J.S.A. 40:55D-39C and N.J.S.A. 4:55D-65h, an applicant for development of land must submit proof that no taxes or assessments for local improvements or municipal liens are due to delinquent on the property, stated below.
Applicant will complete Section 1 of this form and submit it with his application for development. The Administrative Officer will forward the forms to the Tax Collector for verification that no delinquent taxes or assessments are due. One signed copy of this form will be returned to the applicant by the Administrative Officer, one copy retained by the Tax Collector, and one copy will be placed in the applicant’s file.
Developers are cautioned that agreement on payment of taxes for the current year must be reached between the interested parties. Apportionment of taxes is NOT the concern of the Tax Office. If apportionment is desired, application is made to the Township Clerk. There is a $5.00 fee for apportionment.
Applicant is also cautioned that additional assessments may be levied where a structure is present.
Section I (to be completed by Applicant)
I_____________________________________of______________________________________
(address)
am making application to the Planning Board/Board of Adjustment for the development of Lots(s) _____________in Block________________in the_____________zone, located at
_____________________________whose owners of record is ___________________________
(street/s) (name)
of_________________________________________________________.
(address)
This tract was formerly subdivided on______________________________________________.
Original
Property on_____________________________________________.
(date)
I request the Tax Collector determine whether there are any delinquent taxes and/or assessments due.
Date: __________________ Signature of Applicant:_____________________________
Block________ Lot________
P.B. _________ ZBA ______
Section II (to be completed by Tax Collector)
I find that ( ) All taxes due have been paid.
( ) All assessments due have been paid.
( ) The following are delinquent and past due:
Date:______________________ Tax Collector:____________________________________
September 21, 2000
TO: Escrow Depositor
FROM: Finance
Department,
An escrow deposit is
taken to pay for certain expenses associated with the review of your
application as permitted under N.J.S.A. 40:55D-53. These expenses normally include legal
advertisement, attorney, engineering and planning review fees dealing solely
with your application. The size of the
escrow is dependent upon the anticipated complexity of the application process. For example, escrow fees are used for but not
limited to application review, site inspections, report preparation, office
meetings with applicants and/or their representatives, Board meeting
attendance, drafting and preparation of resolutions, etc. When you make the original escrow deposit you
are required to submit a completed W-9 form.
The Township will open an account in your name with Columbia Savings,
Newark Pompton Turnpike,
All or part of the interest earned on your deposit is kept by the Township to offset administrative costs associated with maintaining your account as permitted under N.J.S.A. 40:55-53.1. The Township retains all interest on deposits less than $5,000.00. On deposits that exceed $5,000, 67% is credited to the escrow depositor’s account and 33% is retained by the Township. Those depositor’s who are credited with interest will receive a 1099 form at the end of the year.
Once your application is no longer active you should put a request in writing to the Township Planning Office for the refund of your balance. Upon verification that all bills have been paid, the Township Council must pass a resolution authorizing the release of your deposit. Then your balance, including any interest will be sent to you.
PLANNING BOARD OR BOARD OF ADJUSTMENT
REQUIREMENT FOR PUBLIC HEARING
WHEN REQUIRED – Public notice of a public hearing is required to be given for hearings on bulk variances, use variance, appeals or decision of an administrative officer, preliminary and final major subdivisions, preliminary and final site plans and conditional uses.
METHODS OF NOTICE - The applicant for any of the above noted application is responsible for serving the notice by:
A. Publication in the official newspaper SUBURBAN TRENDS – telephone 1-877-314-0030; fax 973-569-7441; publicnotices@northjersey.com
B.
Serving all property owners within
200’ of the site of the application and any other persons or officials required
by law by personal service or by certified mail, and
LIST OF PROPERTY OWNERS - A list of all property owners who must be notified (including the property owners within 200 feet of the site and the State, County and officials of adjacent municipalities) shall be furnished by the Township to the applicant within seven days of the date of receipt of a $10.00 fee for the list.
WHEN NOTICE SERVED - Notice must be served at least ten days prior to the scheduled public hearing (not counting the hearing date). The Administrative Officer should be consulted for the date and time of the public hearing.
COMBINED APPLICATIONS – Where an application is made for more than one approval, such as a use variance and site plan, all requested approvals must be stated on the notice forms.
TAXES PAID - Any application for development must be accompanied by a statement from the Township Tax Collector that there are no taxes or local assessments due on the property which application is made.
QUESTIONS – If you have any questions on filling out the forms or on the notice you may contact the Planning Department at 973-897-0325. It is extremely important that the notice be made out and filed properly, as the application and hearing may be voided if not done properly.
*Secondary Paper – Daily Record – telephone 973-428-6200; legals@dailyrecord.com
SUGGESTED WORDING FOR NOTICES
NEWSPAPER
Take notice that (name) will be appearing before the (Board of
Adjustment or Planning Board) of the
YOU ARE HEREBY NOTIFIED, if during the course of the review or hearings any additional variances, beyond those specified herein, are required for approval of the Applicant’s plans for development the Applicant will apply for and be heard on any and all such variances, at the time of the public hearing.
A hearing on said application will be held by the (Board of Adjustment or Planning Board) on (date) at (time) in the Municipal Building, 530 Newark Pompton Turnpike, Pompton Plains, New Jersey at which time any interested person may be heard concerning said application.
A copy of the proposed plans are
on file in the Planning Office at
NOTICE TO BE SERVED ON PROPERTY OWNERS
To: (owner)
Owner of Premises at: (address)
Please take notice that
the undersigned (name) has applied to the (Board of Adjustment or Planning
Board) of
This application is now
on the (Board of Adjustment or Planning Board) agenda and a public hearing has
been scheduled for (date) at (time) in the Courtroom of the Municipal Building,
530 Newark Pompton Turnpike, Pompton Plains, New Jersey, at which time you may
appear, either in person or by agent, or by attorney, and present any comments
you may have regarding this application.
All plans and related papers will be filed ten (10) days before the
meeting date in the Planning Office,
This notice is sent to you by the applicant by order of the (Board of Adjustment or Planning Board.)
FORM FOR PROOF OF SERVICE
(Attach additional sheet if necessary)
STATE OF NEW
SS:
____________________________________________being duly sworn upon his oath according to law, says:
The names, addresses, lot and block numbers as they appear on the official tax records of the Township of Pequannock of all owners of property within 200 feet of the property affected by this application and upon whom due notice in the form set forth in this application will be served in the manner provided by law are indicated below:
I am the (agent of the) person making the application and I personally
served the following, being all of the owners of property within 200 feet of
Either personally upon those who are residents of Pequannock, or by certified mail, return receipt requested, upon non-residents of Pequannock, with a copy of the notice set forth below:
Method of Service Name Address Lot
& Block Date
Sworn to and Subscribed
before me this________day
of ____________20_____.
__________________________ ______________________________
Notary Owner
or Agent’s Signature
NOTIFICATION OF UTILITIES
Utilities only have to be notified by law in the case of Major Subdivision and Major Site Plans.
All other applications do not require notification.
Per Anthony Wahl and Robert Michaels 6/24/97
WAIVER REQUESTS
All requests for waiver of filing requirements must be submitted in writing with your application and documents.
Each item should be listed and addressed separately.
The Board will hear your request for waivers before you receive a public hearing date. This is required because your application must be deemed complete in order to be scheduled for public hearing.
Please contact the Office of Planning and Development should you need any additional information about the filing process.
Planning Department
973-897-0325